When is the Late Registration Change Request Form needed?
There are four instances for which a student needs to submit a Late Registration Change Request to the Office of the Registrar:
- When a student needs to add a course or switch sections of the same course past the add deadline for that course but before the last day of classes for the term.
- When a student needs to drop or withdraw from a Restricted Drop course past the drop deadline for that course but before the full-term course drop or withdrawal deadline.
- When a student needs to increase or decrease credits on a variable credit course after the add/drop deadline.
- When a student needs to change a course’s level for the same course after the add/drop deadline (i.e., PSY 295 – Independent Study to PSY 495 –Independent Study).
This form is limited to courses in the current term. Requests to update or modify courses from prior terms must be processed through the Registration Appeal process.
Late Registration Change Request forms submitted after the degree has been awarded will not be processed.
Graduate students can explore the Graduate School’s Late Registration Request for more specific information – there, also, more information can be found on the Graduate School’s Registration Appeal.
Who can complete a Late Registration Request Form?
The instructor of a course or an authorized staff member in the department through which the course is being offered may complete and sign a Late Registration Change Request (obtainable in the department). The student will receive an email notification instructing them to process their approval of that request.
Will there be additional charges for a Late Registration Change Request Form?
A late registration fee of $50 will be assessed to any student submitting a Late Registration Change Request (except when increasing variable credits) – however, Late Registration Change Request Forms filed on behalf of a student for internships or department adjustments/ corrections do not receive a late registration fee. If the late add was required due to documentable extenuating circumstances or university error, a $50 Late Fee Appeal may be submitted to ask that this charge be removed.
Eligibility for the College Opportunity Fund (COF)
For undergraduate students to be eligible for the College Opportunity Fund (COF) a course must be added before the course add deadline except in the following situations:
- When a department or institutional error kept the student from registering. In these cases, the instructor or department may check the appropriate space on the Late Registration Change Request so the course will be COF eligible. Examples of these situations are when students are given overrides but did not know they needed to register for the course, when overrides are given after the restricted add deadline and before the university census date, or when the wrong override has been provided to students keeping them from registering.
- When a student is adding an internship, independent study, group study, or supervised college teaching that could not be finalized in time for the student to register by the course add deadline. In these cases, the instructor or department may check the appropriate space on the Late Registration Change Request making the course COF eligible.
Is the late registration process the same for all students?
The Late Registration Change Request form is available for both online and Residential Instruction undergraduate and graduate students.
CSU Online students should confirm relevant CSU Online add/drop and withdrawal dates, as these deadlines can differ from Residential Instruction students.
This dynamic form will workflow to the appropriate offices for approvals and processing.
Where can the instructor or department access the Late Registration Change Request Form?
Late Registration Change Request forms can only be obtained by Faculty and Staff in ARIESweb. In the ARIESweb Help Center, search for “Late Registration,” click on that topic, and in the Access Guide select the link for the Late Registration Change Request form.
