Resources for Employers
Off-Campus MOU
Click the button below to access the MOU (Memorandum of Understanding) for off-campus partners who participate in the work-study program at CSU. Please review the off-campus procedures for signing MOU’s in dynamic forms for instructions regarding how to complete the MOU.
On-campus MOU
MOU (Memorandum of Understanding) for on campus partners who participate in the work-study program at CSU:
Handshake for Employers
Handshake is the place where talent meets opportunity by connecting students and alumni with employers through:
- Online job and internship postings
- Virtual campus interviews
- Career fairs, events
- and more!
Work-Study Allocation Table
Note: the table below is an example of several pay rates and may not include your specific pay rate. You can calculate your specific hours or weekly hour average by using the following formula(s):
- You can find your maximum semester hours by dividing your semester allocation by your hourly rate
- You can find your average hours per week by dividing your maximum hours per semester by 16 weeks
Average number of hours/weeks that students can work at various pay rates:
| Example hourly wage | Maximum hours per semester | Average hours per week |
|---|---|---|
| $13.65 | 183 | 11.45 |
| $13.75 | 181 | 11.4 |
| $14.00 | 178 | 11.2 |
| $14.25 | 175 | 11.0 |
| $14.50 | 172 | 10.8 |
| $14.75 | 169 | 10.6 |
| $15.00 | 166 | 10.4 |
| $15.25 | 163 | 10.2 |
| $15.50 | 161 | 10.0 |
| $15.75 | 158 | 9.9 |
| $16.00 | 156 | 9.8 |
| $16.25 | 153 | 9.6 |
| $16.50 | 151 | 9.5 |
| $16.75 | 149 | 9.3 |
| $17.00 | 147 | 9.2 |
| $17.25 | 144 | 9.0 |
| $17.50 | 142 | 8.9 |
The typical work study allocation per semester is $2,250 (4,500 per academic year).
Job Categories
Explanation of student job categories for on-campus jobs:
JOB CATEGORIES
Student Academic Support: Classroom Assistants, Graders, Instructors, Literacy/Math Tutors, Tutors
Student Administrative & Clerical: Accounting Interns & Assistants, Admin Assistants, Clerks, Desk Clerks, Conference Assistants Interns, Data Analysts & Specialists, Data Entry, Information Desk Managers, Library Technicians, Paraprofessionals, Residence Hall Staff, Staff Assistants, Telemarketers
Student Agriculture & Animal Care: Agronomy, Animal Care, Horticulture or Livestock Management Interns, Lab Animal Support
Student Facilities/Maintenance: Custodians, Building Managers, Equipment Operators, General Labor, LTC Trainees, Structural Trades
Student Food & Retail Service: Dining Services, Food Servers/Preparers, Sales Assistants, Wait Personnel
Student IT/Media/Marketing: Computer Lab Assistants, IT Professionals, IT Techs, Media Specialists, Program Interns, Writers/Broadcasters, Communications Positions, Marketing Positions
Student Outreach/Mentor: Ambassadors, Orientation, Peer Mentors, Ram Welcome Leaders, Tour Guides
Student Professional & Veterinary Services: CCU/Urgent care positions, HCS Trainees, Nuclear Medicine Techs, OT Interns, Paralegals, Radiology On-Call, Radiation Therapy or Radiology Techs, Therapists, Vet ER Techs
Student Researcher: Field Technicians, Lab Assistants, Laboratory Support, Scientists
Student Recreation & Camps: Camp Counselors, Fitness Class Instructors, Recreation Workers, Swimming Instructors, Lifeguards, Certified Massage Therapists, Certified Yoga Instructors
Student Safety: Night Duty Technicians, Police Officers, Safety Officers, Security, Parking Monitor/Clerks
Student Theatre & Arts: Art Model, Performer, Theatre Apprentices, Theatre Concessionaires, Theatre Techs
Pay Chart
Effective January 1, 2025
| CATEGORY | CLASS | JOB CATEGORY | GRADE | MINIMUM | MAXIMUM |
|---|---|---|---|---|---|
| STUDENT THEATRE & ARTS | 999275 | STU THEATRE & ARTS | S.210.STU | $14.81 | $55.00 |
| STUDENT SAFETY | 999265 | STU SAFETY | S.200.STU | $14.81 | $40.00 |
| STUDENT RECREATION & CAMPS | 999255 | STU RECREATION & CAMPS | S.190.STU | $14.81 | $55.00 |
| STUDENT RESEARCHER | 999245 | STU RESEARCHER | S.180.STU | $14.81 | $55.00 |
| STUDENT PROFESSIONAL & VETERINARY SERVICES | 999235 | STU PRO & VET SERVICES | S.170.STU | $14.81 | $55.00 |
| STUDENT OUTREACH/MENTOR | 999225 | STU OUTREACH/MENTOR | S.160.STU | $14.81 | $25.00 |
| STUDENT IT/MEDIA/MARKETING | 999215 | STU IT/MEDIA/MARKETING | S.150.STU | $14.81 | $40.00 |
| STUDENT FOOD & RETAIL SERVICE | 999205 | STU FOOD & RETAIL SERVICE | S.140.STU | $14.81 | $25.00 |
| STUDENT FACILITIES/MAINTENANCE | 999195 | STU FAC/MAINTENANCE | S.130.STU | $14.81 | $25.00 |
| STUDENT AGRICULTURE & ANIMAL CARE | 999185 | STU AG & AIMAL CARE | S.120.STU | $14.81 | $35.00 |
| STUDENT ADMINISTRATIVE & CLERICAL | 999175 | STU ADMIN & CLERICAL | S.110.STU | $14.81 | $25.00 |
| STUDENT ACADEMIC SUPPORT | 999165 | STU ACADEMIC SUPPORT | S.100.STU | $14.81 | $55.00 |
The typical work study allocation per semester is $2,250 (4,500 per academic year).
On-Campus Employer Frequently Asked Questions
How do I post a job on Handshake?
Handshake is a Job Portal for posting jobs, internships and more. Handshake is managed by the Career Center. Please visit the Career Center website for more information.
How long do the jobs need to be posted for?
Job listings must be posted for a minimum of 3 days before you can close it to begin your selection and hiring process.
Equal Pay for Equal Work Act was implemented on January 1, 2021
- Employers are required to announce all advancement opportunities and job openings
- Employers are required to disclose in each job posting the hourly or salary compensation range along with general description of benefits and other potential compensation
- Employers are prohibited from requesting wage rate history of applicants or requiring it as a condition of employment
- Employers are required to maintain records of job descriptions and wage rate history for each employee while employed and for 2 years after employment ends
- When submitting an Oracle request, insert the Handshake posting number
Can I post my job listing in other places?
Yes, posting jobs multiple ways is encouraged. The more places you post, the more students the job posting will reach. Handshake posting is the minimum requirement.
What happens if I do not post the job on Handshake?
If the job is not listed on Handshake for at least 3 days, the hiring action in Oracle will be rejected.
If my student leaves for the summer and the assignment gets "Suspended" in Oracle, do I have to re-post the job if the student is returning to the same job?
- No, if the student is continuing in the same position, you will just need to re-activate the assignment in Oracle.
- This would also apply to students who leave for Study Abroad or other similar situations.
Do I have to post a position when I want to promote a student employee?
Yes, you will need to post all promotional opportunities in Handshake.
If a student hourly employee gets a work-study award, do I need to post that position to hire the student as a work-study employee?
No, create a concurrent work-study assignment and add a note in the comment section explaining why this position was not posted.
I have multiple openings for the same position, can I create a pool of candidates to choose from?
- In Handshake, you can indicate how many openings you have to create the pool of students to select from.
- This pool must have specific job duties (i.e. tutors for the following subjects…)
I am only able to hire work-study eligible students. How does this work in Handshake?
When filling out the form, you can indicate whether the position is for a work-study or an hourly student. All students can see the work-study listing, but only individuals with work-study awards will be able to complete the application form.
If a student has an unapproved time entry in TimeClock Plus (TCP) will the student still get paid?
No, if a student has unapproved time entries, they will not get paid. If a student has multiple assignments and one assignment has an unapproved time entry, the student will not get paid on any assignments.
As a best practice, supervisors should log into TCP on a weekly, if not daily basis, and make sure all appropriate hours are approved.
Why am I still seeing students who no longer work for us, in TCP?
If the assignment is active, please submit an Oracle workflow request to suspend the assignment (effective date should be a Saturday that begins a pay period).
If the assignment is terminated or suspended, then the past supervisor will be removed after the last pay period is pulled from TCP.
If you are still seeing a student in TCP after this, please contact Central HRIS for assistance.
What do I need to do when hiring a Foreign National student?
If you are hiring a Foreign National, please share the Foreign National Employee New Hire Handout with new international employees so they know how to contact Business and Financial Services to complete their tax forms.
If you have a Foreign National who is not able to arrive by their planned position start date, please contact Business and Financial Services. They will need to discuss the available options as CSU cannot facilitate international payroll.
Off-Campus Employer Frequently Asked Questions
How do I post a job on Handshake?
Handshake is a Job Portal for posting jobs, internships and more. Handshake is managed by the Career Center. Please visit the Career Center website for more information.
I have never used Handshake. Where can I be trained on how to use it?
Please visit the Career Center website for more information
Do we limit the types of jobs that are allowed to be posted?
We do not currently list any positions that are for Independent Contractors where the student would receive a 1099 at the end of the year, or for marijuana-related industries including hemp. We reserve the right to prohibit employers from posting positions if we have received complaints from students in the past.
Can employers determine what rate to pay employees?
All job postings must have a stated rate of pay of minimum wage or greater than Colorado’s minimum wage.
Are there any guidelines that must be followed when creating a job posting?
- Colorado State University is an equal opportunity/affirmative action institution and complies with all federal and Colorado state laws, regulations, and executive orders regarding affirmative action requirements in all programs. We reserve the right to edit or refuse your job announcement for inappropriateness, or noncompliance with equal opportunity/affirmative action law.
- The Career Center has a template how to create job post. Please visit the Career Center website for more information: https://career.colostate.edu/employer-resources/handshake/
- Employers are required to announce all advancement opportunities and job openings
- Employers are required to disclose in each job posting the hourly or salary compensation range along with general description of benefits and other potential compensation
- Employers are prohibited from requesting wage rate history of applicants or requiring it as a condition of employment
- Employers are required to maintain records of job descriptions and wage rate history for each employee while employed and for 2 years after employment ends
What do I need to do when hiring a Foreign National student?
If you are hiring a Foreign National, please share the Foreign National Employee New Hire Handout with new international employees so they know how to contact Business and Financial Services to complete their tax forms.
If you have a Foreign National who is not able to arrive by their planned position start date, please contact Business and Financial Services. They will need to discuss the available options as CSU cannot facilitate international payroll.
Student Staff Evaluations
Oracle Workflow FAQ
Do dates matter for "changes" and "new hires / assignments?"
Changes on a current assignment must occur on a Saturday that begins a pay period.
New hire assignments and new concurrent assignments can have any effective date.
Can I create a new work-study assignment if a student already has one?
No, students can only have one work-study assignment. If a work study student is changing jobs/departments the work study assignment is transferred to the new department. The new employer initiates transfer of assignment from previous employer.
A student no longer works in my department. Can I terminate the assignment?
Student assignments need to be suspended, not terminated. Suspensions are a change to an assignment; therefore, the suspension effective date needs to be a Saturday that begins a pay period.
How much can a student's wage / salary be?
Must be at minimum wage or job category minimum amount and must be within the job category salary range. If the wage is not within the job category range, Oracle will not process it and the student is not paid.
Can I reduce a student's wage / salary?
A student’s salary should not be reduced unless changing jobs or having duties reduced. Insert the reasoning for the wage decrease in the comments section when submitting the change request.
What forms must new employees have in order for an approval request to be processed?
All new employees must have a SSA-1945 and Form I-9 completed in Equifax before an approval request will be processed.
Are background checks required?
Background checks are mandatory for all new employees to CSU. For more information, please visit the HR website. Background check completion info should be included in comment section.
How should job openings be listed?
All student job openings must be posted on Handshake. Insert Handshake posting numbers in the comment section when submitting a new hire or a new concurrent assignment action request.
Can non-student job groups exist as active during the same pay period as student job groups?
You cannot have Associate assignments and a student assignment active at the same time. You also cannot have a Non-student hourly and a student assignment active at the same time.
Oracle Job Group Compatibility Comparisons
| Student hourly | Student work study | |
|---|---|---|
| Admin professional | Yes | Yes |
| Associate | No | No |
| Faculty | Yes | Yes |
| Grad Assistant | Yes | Yes |
| Non-student hourly | Suspend | Suspend |
| Other salaried employee | Yes | Yes |
| State classified | Yes | Yes |
| Student hourly | Yes | Yes |
| Student work study | Yes | No |
The typical work study allocation per semester is $2,250 (4,500 per academic year).
